CALL TO ORDER
ROLL CALL 
PLEDGE OF ALLEGIANCE 
REVIEW AGENDA - ADDITIONS OR DELETIONS (DISCUSSION ITEMS ONLY)

ANNOUNCEMENTS/AWARDS/PRESENTATIONS/RECOGNITIONS

• Presentation to Brubaker Family – 50+ years in business

AUDIENCE COMMENTS
STANDING COMMITTEES
    FINANCE & PERSONNEL – NEWMAN, CHAIRMAN
     PUBLIC SAFETY – DINGLEDINE, CHAIRMAN
    PUBLIC SERVICES – GEE, CHAIRMAN

CITY ATTORNEY – KENNETH L. BLACK / DAVID BROWN

• Ordinance - Amending the Code of Ordinances of the City of Washington, IL by amending Section 117/003 of Chapter 117 entitled "Motel Tax”
• Ordinance - Changing speed limit on Wilmor Road and Kern Road from 25 mph to 30 mph
• Ordinance - Designating stop intersection on Stratford at Kingsbury

MAYOR – GARY W. MANIER
CITY ADMINISTRATOR - ROBERT MORRIS

• Acceptance of Storm Sewer Easement Grants

STAFF REPORTS

• Renewal of Property, Liability and Workers Compensation Insurance Policies
• Cellular Phone Service Bids
• Copy Machine Lease Proposals

ALDERMEN’S COMMENTS
ADJOURNMENT

BACKGROUND INFORMATION

From:  Bob Morris
Subject:  Hotel/Motel Tax Increase
Date:  October 29, 2008

We have previously had first and second reading of an ordinance increasing the city’s Hotel/Motel Tax from 5% to 6%. This ordinance has been on hold in recent months awaiting legislative approval of the bill authorizing similar action by East Peoria and Morton. As you are aware, the legislation for Morton and East Peoria has been recently approved and those cities are proceeding with the enactment of similar ordinances.

Accordingly, the attached ordinance will be presented at the November 3^rd City Council meeting for adoption. Please note the following:

1. The ordinance is proposed to take effect on January 1, 2009 to coordinate with our current Bed Tax billing and reporting cycle. This will also give us ample time to notify the affected establishments.
2. The 1% rate increase will ONLY apply to establishments with ten (10) or more rooms: Sleep Inn, Super 8 and Crestview Inn.
3. As per our current ordinance, the 1% tax will NOT be applied to stays for more than seven consecutive days.

Separate action will follow shortly regarding the approval of an Intergovernmental Agreement between the city and the Peoria Area Convention and Visitors Bureau regarding the transfer and use of the monies generated from the 1% tax and reporting requirements. As per our prior discussions, the agreement with the PACVB is expected to be for an initial two (2) year period.

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From:  Kenneth B. Newman, City Engineer
Date:  September 10, 2008
Subject:  Pay Request No. 2 (Final) – 2008 Street Maintenance Seal Coat

On April 21, 2008 the City Council approved the award of a contract for the 2008 street maintenance seal coat work to R.A. Cullinan, & Son, Inc. for an amount of $177,762.90. Work was completed on streets north of U.S. 24 and those within Washington Estates, Brentwood Estates and Canterbury Manor on July 23, 24 and 25. Work in Rolling Meadows was completed on September 23. The City is now in receipt of the second and final invoice for an amount of $32,429.27 for the completed project.

All the work included in the original plans was completed except for West Cruger Road, which was hot-mix resurfaced instead of sealing. All total, approximately 25,925 linear feet (4.91 miles) of City streets were sealed. The total cost of the completed project stands at $172,835.58.

Overall, R.A. Cullinan’s work appeared to be satisfactory. The initial sweeping and clean-up of the loose aggregate was completed in a timely manner, although we did have the Contractor make a second pass through Rolling Meadows area after receiving a complaint.

As it appears R.A. Cullinan’s work has been completed in a satisfactory manner, it is recommended that a final payment be made in full at this time. Therefore, Council approval is requested to make payment to R.A. Cullinan & Son, Inc. in the amount of $32,429.27.

This matter has been included on the consent agenda for City Council’s consideration and action at the meeting of November 3, 2008.

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From:  Bob Morris
Subject:  Easement Grant
Date:  October 31, 2008

The owners of two properties (806 and 812 Jonathon) in the Trails Edge subdivision have recently sought the city’s guidance and cooperation in resolving a rear yard drainage problem. The problem stemmed from the fact that the builder did not properly grade the yards to provide surface drainage as per plan.

The solution involves the installation of an area inlet in the rear yard area and a drain line conveying the water to the street storm sewer. The owners have agreed to pay the cost of the improvements. Since multiple property owners are affected, the city recommended that easements be granted to the city to enable and assure the perpetual maintenance and functionality of the improvements.

The enclosed easements have been prepared and signed by the respective property owners. Staff recommends that the City Council officially ACCEPT the easements and authorize signature by the Mayor and City Clerk.

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From:  Jon R. Oliphant, AICP, Planning & Development Director
Subject:  Acceptance of TIF Joint Review Board reports
Date:  October 27, 2008

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